Coach's Travel Reimbursement Policy

Day Trips

1 Coach & 1 Team Traveling

  • Day trips to Claremore, Tahlequah, Bartlesville, and Skiatook receive no gas stipend or per diem
  • Day trips to NW Arkansas, Fort Smith, Stillwater, Edmond, Oklahoma City, and Norman should receive $75 for per diem, gas reimbursement, uber, taxi's, tolls, and parking costs
  • Day trips to Dallas, Ft. Worth, and Kansas City the coach should receive $170 for per diem, gas reimbursement, uber, taxi's, tolls, and any parking costs.

1 Coach & 2 Teams Traveling

  • Day trips to Claremore, Tahlequah, Bartlesville, and Skiatook receive no gas stipend or per diem
  • Day trips to NW Arkansas, Fort Smith, Stillwater, Edmond, Oklahoma City, and Norman the coach should receive $50 for per diem, gas reimbursement, uber, taxi's, tolls, and parking costs per team.
  • Day trips to Dallas, Ft. Worth, and Kansas City the coach should receive $85 for per diem, gas reimbursement, uber, taxi's, tolls, and any parking costs per team

 

Overnight Trips

1 Coach & 1 Team Traveling

  • Gas
    • Overnight trips to NW Arkansas, Fort Smith, Stillwater, Edmond, Oklahoma City, and Norman  the coach should receive $60 for gas reimbursement, tolls, and parking cost
    • Overnight trips to Dallas, Ft. Worth, and Kansas City the coach should receive $120 for gas reimbursement, uber, taxi's, tolls, and parking costs
    • Overnight trips to St. Louis, Memphis, Houston, San Antonio, and Austin the coach should receive $180 for gas reimbursement, uber, taxi's, tolls, and parking costs
  • Per Diem
    • $60 per overnight for food allowance (2 overnights = $120 in total)
  • Hotel Room
    • Coach is required to stay at same hotel as the team in which they are coaching unless they have approval from their director that allows for an exception
    • Coach is required to use their own personal credit card for incidentals
    • For ECNL, ECRL, & NPL will try and get coaches their own room as much as possible.  However, for National Events, National Showcases, and Year End Events coaches will most likely share rooms.
  • Air Travel
    • All air travel should be booked by the coach and reimbursed by the team
    • Air travel should be booked as early as possible to avoid unnecessary high prices
    • No upgrade costs such as Economy Plus, Business class, or first class shall be reimburse
  • Rental Car
    • Full reimbursement for compact/standard sized car or lower
    • Equivalent reimbursement for compact/standard sized car if coach opts to upgrade rental car
    • Coach is required to get full insurance coverage on the car and NOT accept the fuel package

1 Coach & 2 Teams Traveling

  • Gas
    • Overnight trips to NW Arkansas, Fort Smith, Stillwater, Edmond, Oklahoma City, and Norman  the coach should receive $30 for gas reimbursement, tolls, and parking cost per team
    • Overnight trips to Dallas, Ft. Worth, and Kansas City the coach should receive $60 for gas reimbursement, uber, taxi's, tolls, and parking costs per team
    • Overnight trips to St. Louis, Memphis, Houston, San Antonio, and Austin the coach should receive $90 for gas reimbursement, uber, taxi's, tolls, and parking costs per team
  • Per Diem
    • $30 per overnight for food allowance (2 overnights = $60 in total) per team
  • Hotel Room
    • 50% of the total hotel room costs, minus incedentals, should be paid per team
    • Coach is required to stay at same hotel as the team in which they are coaching unless they have approval from their director that allows for an exception
    • Coach is required to use their own personal credit card for incidentals
    • For ECNL, ECRL, & NPL will try and get coaches their own room as much as possible.  However, for National Events, National Showcases, and Year End Events coaches will most likely share rooms.
  • Air Travel
    • All air travel should be booked by the coach and reimbursed 50% ​​​​​​​of the cost per team
    • Air travel should be booked as early as possible to avoid unnecessary high prices
    • No upgrade costs such as Economy Plus, Business class, or first class shall be reimburse
  • Rental Car
    • 50% reimbursement for compact/standard sized car or lower ​​​​​​​per team
    • Equivalent reimbursement for compact/standard sized car if coach opts to upgrade rental car
    • Coach is required to get full insurance coverage on the car and NOT​​​​​​​ accept the fuel package